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Full-time – Office Location - Flexible work environment

Reports to: Board of Directors

Wage Range : $58,000 to $68,000 with no benefits

Full Job Description

ROLE

The Executive Director serves as chief executive officer of the association. Executive Director recommends and participates in the formulation of policies and makes decisions within existing policies as they have been approved by the Board of Directors. Plans, organizes, directs, trains, and coordinates the staff, program, and activities of the association to assure that objectives are attained, plans fulfilled, and member needs met. Maintains effective internal and external relationships. Achieves economical, productive performance, forward-looking programming and constructive growth of the association. The Executive Director also serves as the Vice President for Grace Outreach of Michigan to continue the charitable efforts of the association.

Software

• QuickBooks
• Microsoft Office including Publisher for Production of Newsletters
• MemberClicks AMS and website
• Hootsuite for social media
• Mailchimp
• Dropbox
• Zoom

QUALIFICATIONS

• Must be stakeholder focused
• Have excellent supervisory and problem-solving skills
• Ability to handle multiple tasks in an organized and efficient manner
• Must be team oriented
• Ability to communicate effectively
• Ability to administer payroll and PAC accounting

Duties, Responsibilities and Authorities:

• Informs the Board of Directors, Executive Committee and Officers on the conditions and operations of the association. Attends all meetings of the Board of Directors and all other committee meetings.
• Prepare financials and reports for Board of Directors
• Knowledge of QuickBooks
• Keep accounts receivables/payables, payroll, up to date always.
• Maintains the assets of the association and investments in accordance with the established policies.
• Plans, formulates and recommends to the Board of Directors basic policies and programs which will further the objectives of the association.
• Prepares agendas, minutes and reports for all Board of Directors. Assists Committee Chairs in preparing agendas, minutes and reports for the committee meetings.
• Executes all decisions of the Board of Directors except in cases when assignments are made specifically by the Board.
• Manages the administrative operations of association and develops specific policies, procedures and programs to carry out.
• Directs and coordinates all approved programs, projects and major activities.
• Recruits, hires, trains and motivates association staff.
• Establishes performance standards and goals and evaluates staff.
• Provides liaison and staff support to Committees to enable them to perform their assigned functions.
• Executes such contracts and commitments as may be authorized by the Board of Directors or established policies.
• Promotes interest and active participation to members in the association's activities.
• Maintains effective relationships with public and private organizations to ensure the interest of the association is realized.
• Develops and recommends an annual budget in cooperation with the Treasurer and Finance Committee and operates within the confines of established guidelines.
• Ensure that all funds, physical assets and other property owned by the association are appropriately safeguarded.
• Serves as Executive Editor and producer of official publications.
• Develops education programs to advance the professional skills of the membership, operating within budget and program objectives.
• Plans, organizes and directs membership promotion, new memberships and retention programs.
• Provides staff support in planning and conducting all association events.
• Develops and coordinates legislative, regulatory and political efforts and maintains relationships with government officials and agencies impacting the industry.
• Plans and executes all communications to the membership.
• Acts as a liaison with NAA and PMAM, attending all official meetings and the Association Executive Council meetings at NAA conferences.
• Safeguards confidential information as it applies to the daily functions of the association and members.
• Carries out such other general responsibilities as may be delegated by the President of the Board of Directors.

RELATIONSHIPS

• Responsible to the Board of directors and executive committee for the administration of the office and for proper interpretation and fulfillment of all functions, responsibilities, authority and relationships. Reports directly to the President.
• Staff liaison to committees and provides liaison between the committees and the Board of directors.
• Maintains relationships with National Apartment Association (NAA), government, public service organizations and partners, as desirable or necessary in the best interests of the association.
• Establishes such relationships as the Board of directors may specify or as deemed advisable in the best interests of the association.

STAKEHOLDERS EXPECTATIONS FOR ALL TEAM MEMBERS

• Provide exceptional customer service
• Must be team oriented and treat fellow employees with respect
• Maintains professional internal and external relationships
• Communicates regularly and effectively with internal and external customers
• Handles difficult situations with a cooperative attitude, poise and diplomacy
• Sends out information in a timely manner and exercises good follow up skills

TRAVEL

• Must be willing to travel out-of-state a minimum of 4 times a year.
• In state travel requirement is 10%-15% of the position.
• Member engagement travel is 15% to 25%

ADDITIONAL QUALIFICATIONS

• Experience in Property Management and/or Association Management is a plus, but not required.
• Ability to teach/preform training is a plus.
• Ability to set up and maintain emails and website hosting applications

Description of Position in the Policy Manual:

Executive Officer. The Board of Directors may hire an Executive Officer who shall act at the pleasure of the Board of Directors and may delegate to him or her all or part of the duties of the Secretary, President, Vice-President, Treasurer and such other functions that the Board of Directors or Executive Committee may from time to time designate or prescribe. The Executive Officer serves as chief administrative officer, recommends and participates in formulation of new policies and makes decisions within the bounds of existing policies. Plans, organizes, directs and coordinates the programs and activities to ensure the association's goals and objectives are met.

Duties include:

• Informs the Board of Directors of all Association activity.
• Maintains the assets of the association and investments in accordance with established policies.
• Plans, formulates and recommends to the Board of Directors basic policies and programs which will further the objectives of the association.
• Prepares agendas and monthly financial reports for the Board of Directors.
• Manages the financial and administrative operations of association and develops specific procedures and programs to carry out.
• Provides liaison and support to committees to enable them to perform their assigned functions.
• Acts as liaison to PMAM and NAA.
• Executes such contracts and commitments as may be authorized by the Board of Directors.
• Maintains effective relationships with public and private organizations to ensure the interest of the association is realized.
• Develops and recommends an annual budget in cooperation with the Treasurer and Budget and Finance Committee.

Job Type: Full-time

Pay: $58,000.00 - $68,000.00 per year

• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday
• Self-determined schedule

Ability to commute/relocate:

• Ann Arbor, MI 48104: Reliably commute or planning to relocate before starting work (Required)

Experience:

• QuickBooks: 1 year (Required)

Seniority level

• Seniority level

  Executive

Employment type

• Employment type

  Full-time

Job function

• Job function

  Business Development and Sales

• Industries

  Non-profit Organizations

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